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Admission Arrangements

Greatham Primary follows the admission arrangements of Hartlepool Borough Council. You will find links to further relevant information below:

Hartlepool Borough Council website - School Admissions and Transfers

Hartlepool Borough Council website - Primary and Secondary School Admissions

The admissions policy for entry to community and voluntary controlled primary schools, effective from 2018/19 admissions round, is as follows:

Parents/guardians are invited to express preferences for up to 3 primary schools in priority order and give reasons for their preferences.


If more children qualify under a particular criterion than there are places available, priority will be given to those children who live closest to the school (as described under criteria 5).

Looked After Child - A ‘looked after child’ is a child who is in the care of a local authority or being provided with accommodation by a local authority in the exercise of their social services functions (see the definition in Section 22(1) of the Children Act 1989) at the time of making an application to a school.

Sibling - Sibling refers to brother or sister, half brother or sister, adopted brother or sister, step brother or sister, or the child of the parent/guardian’s partner and, in every case, the child should be living in the same family unit at the same address. In all cases the responsible parent will hold the child benefit for those children permanently living at that address. A brother or sister living at the same address must be attending the preferred school at the same time as the child who is applying. Please note - this criteria only applies to siblings who are of compulsory school age, not younger siblings who attend a nursery setting attached to a school

Twins or multiple birth children - If you have more than one child who are twins or part of a multiple birth going through the application process this year, you must make a separate application for each child and indicate on each online or paper form that your child has a sibling also going through the process. For community and voluntary controlled schools, we will offer a place to the other child(ren) if one of your twins/multiple birth children is offered the last place available and you have applied to the same school for the other child(ren).

Distance - Distance will be measured by a straight line distance measurement from the (ordnance survey) address point of the child’s home address to the (ordnance survey) address point of the school, using the Local Authority’s computerised measuring system, with those living closer to the school receiving the higher priority.

Medical Grounds/Exceptional Circumstances – A panel of specialist officers will determine whether the evidence provided is sufficiently compelling to meet the requirements for this criterion. If you think your child has a particular medical or social need to go to a certain school, you must provide supporting evidence from a doctor, psychologist or other professional involved with your child. The supporting evidence must relate specifically to the school you are claiming medical grounds/exceptional circumstances for, and clearly demonstrate why it is only that school that can meet your child’s needs in a way that no other school can. If you are applying on-line for a place under this criterion, please send your supporting evidence to the Admissions Team by the closing date, which should include your child’s name and date of birth.

NB: Exceptional social reasons do not, in the view of the Authority, include domestic inconvenience arising from parents’ work patterns, child-minding problems, separation from particular nursery/primary school friends. Problems of this kind are widespread and cannot be classed as exceptional. Medical reasons do not include temporary conditions. They are permanent medical conditions which require special treatment available at the preferred school only. Medical evidence must be provided and the Authority’s officers must be satisfied that the child would suffer to a significant degree if he/she went to any other school.


Criteria 1 Applications

Criteria 2 Applications

To obtain a school place under the sibling criteria the sibling must still attend the school at the time when the child for whom the place is sought joins the school. This criterion only applies to siblings who are of compulsory school age, not younger siblings who attend a nursery setting attached to a school.

Criteria 4 Applications

A panel of officers will determine whether the evidence provided is sufficiently compelling to meet the requirements for this rule. The evidence must relate specifically to the school applied for under Criteria 4 and must clearly demonstrate why it is the only school that can meet the child’s needs. Criteria 4 applications will only be considered at the time of the initial application, unless there has been a significant and exceptional change of circumstances within the family since the initial application was submitted.

All schools in Hartlepool have experience in dealing with children with diverse social and medical needs. However, in a few very exceptional cases, there are reasons why a child has to go to one specific school.

Few applications under Criteria 4 are agreed. All applications are considered individually but a successful application should include the following:

Evidence should make clear why only one school is appropriate.

Examples of cases which have been accepted under Criteria 4

Examples of cases which have not been accepted under Criteria 4

How to apply under Criteria 4

Admission Zones

Admissions Zones are used in Criteria 3 for community and voluntary controlled schools. Some of the secondary schools (foundation and voluntary aided) have also adopted the council’s criteria and will also use primary admission zones to prioritise applications. A child is not guaranteed a place at an admission zone school.

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